While PDF Pro can create a PDF file from virtually any desktop application that prints, we find most of our customers create PDF files from Microsoft Word. We receive many inquiries on how to reduce the size of a PDF file, to make it easier to send as an email attachment. We hope the following tip can help!
If you are creating a PDF file from MS Word, the easiest way to reduce it’s size is to compress the images prior to creation. Word comes equipped with a handy tool that makes this simple. Simply run through your document, and when you reach an image, click to select it. You will automatically be taken to the image format tab, where you will find a Compress Pictures button. Click this button and you will be prompted with a range of sizes to which you can compress your image. There is also a check box that allows you to make the changes to multiple images, or simply the one you selected.
We find that normally you will not notice any change in image quality after compression.
Once you have compressed all the images in your document, proceed to create the PDF using PDF Pro.
We hope this tip will make your life easier when trying to send large documents at the office.
If you have any suggestions on ways to make working with PDF files easier, please send them in!